For example, when you start with a message, one rule that is suggested is moves all messages from that sender to a folder that you choose.ġ. The advantage of creating a rule in this manner is that rules are based on the message sender or recipients. To apply this rule to all email accounts set up in Outlook, select the Create this rule on all accounts check box.Ĭreate a Outlook Email Rules based on Senders or Recipients of a MessageĪ rule can be quickly created from any message.If you want to run this rule on messages that already are in the Inbox, select the Run this rule now on messages already in “Inbox” check box.Under Step 2: Setup rule options, select the check boxes for the options you want. Under Step 1: Specify a name for this rule, enter a name.ġ6.
Under Step 2: Edit the rule description, click an underlined value for any exception that you added, and then specify the value.ġ5.
Under Step 1: Select exception(s), select any exceptions to the rule, and click Next.ġ3. Under Step 2: Edit the rule description, click an underlined value for any action that you added, and then specify the value.ġ2. Under Step 1: Select action(s), select the action that you want the rule to take when the specified conditions are met.ġ0. Under Step 2: Edit the rule description, click an underlined value for any condition that you added, and then specify the value.ĩ. Under Step 1: Select condition(s), select the conditions that you want the messages to meet for the rule to apply.ħ. Under Start from a blank rule, click either Check messages when they arrive or Check messages after sending.Ħ. In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule.Ĥ. To apply this rule to all email accounts set up in Outlook, select the Create this rule on all accounts check box.ģ.To turn off the rule, clear the Turn on this rule check box. By default, the new rule is turned on.If you want to run this rule on messages that already are in the Inbox, select the Run this rule now on messages already in “Inbox” check box.Under Step 2: Setup rule options, select the check boxes for the options that you want. Under Step 1: Specify a name for this rule, enter a name.ġ7. Under Step 2: Edit the rule description, click an underlined value for any exception that you added, and then specify the value.ġ6. Under Step 1: Select exception(s), select any exceptions to the rule, and then click Next.ġ4. Under Step 2: Edit the rule description, click an underlined value for any action that you added, and then specify the value.ġ3. Under Step 1: Select action(s), select the action that you want the rule to take when the specified conditions are met.ġ1. Under Step 2: Edit the rule description, click an underlined value for any condition that you added, and then specify the value.ġ0. Under Step 1: Select condition(s), select the conditions you want the messages to meet for the rule to apply.Ĩ. For example, if you click the people or public group link, the Address Book opens.ħ. Under Step 2: Edit the rule description, click an underlined value. In the Rules Wizard dialog box, under Step 1: Select a template, select the template that you want from the Stay Organized or Stay Up to Date collection of templates.ĥ. On the E-mail Rules tab in the Rules and Alerts dialog box, click New Rule.Ĥ. To use an Outlook rule template, perform these steps:ģ. You can use these rule templates or create your own custom rules. Outlook includes rule templates for common scenarios. These are rules you create without the aid of a rule template, and they can be completely customized.Ĭreate a Outlook Email Rules using an Rule Template For example, you can create a rule that automatically sends an alert to your mobile device when you receive a message from a particular associate. These rules notify you in some way when you receive a particular message. For example, you can create a rule for messages from a specific sender, such as Bobby Moore, with the word “sales” in the Subject line, to be flagged for follow-up, categorized as Sales, and moved to a folder named Bobby’s Sales. These rules help you file and follow up on messages. The Outlook Email Rules Wizard includes templates for the most frequently used rules, which include the following: You can choose many conditions and actions by using the Outlook Email Rules Wizard. Outlook Email Rules : A rule is an action that Microsoft Outlook performs automatically upon incoming or outgoing messages, based on conditions that you specify in the rule.
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